Travel (U.S.)

Office: 801-422-4901
Email: fsytravel@byu.edu
After-Hours Emergencies: 801-422-4901 ext. 2

Travel to Training

FSY will provide a one-time, zone-based travel allowance to offset the costs of traveling to training. Initial travel expenses are your own responsibility; the allowance will be issued after in-person training has been completed. You can use the allowance to assist with travel expenses such as flights, gas, shuttles, luggage, and meals.

Zone Information:

The travel-to-training allowance is issued based on the following zones with accompanying amounts. You can indicate what zone you will be traveling to training from through your FSY Dashboard (fsy.byu.edu).

Allowance Amounts (by zone):

  • Zone 1 - N/A*
  • Zone 2 - $150
  • Zone 3 - $300
  • Zone 4 - $500
  • Zone 5 - $600
  • Zone 6 - $900

*For those traveling to training within Utah from a distance greater than 150 miles who need assistance, please email fsytravel@byu.edu for more information.

If you have questions about the Travel to Training policy, please contact fsytravel@byu.edu

color coded map of United States showing travel zones
Personal Travel Guidelines & Recommendations

Tips for Booking: 

As the final session assignment is subject to change, FSY Travel recommends booking a one-way flight (or other transportation) to in-person training and a second one-way flight (or other transportation) once your final session assignment is confirmed. 

To avoid interfering with pre-arranged FSY session specific group travel— 

  • Book flights in and out of SLC International Airport or Provo Municipal Airport (regardless of final assignment location). 
  • Avoid booking personal flights on Saturdays to prevent conflicts with FSY provided travel to/from assigned sessions.
  • Employees must arrive in time to attend their assigned training. Please see all training dates under the "Important Dates" section of the 
Travel to Session Assignments

All FSY provided travel takes place on Saturdays. It is a qualification of employment that the employee would be willing to travel to assigned FSY locations. FSY arranges and covers all travel costs for session assignments, departing from and returning to BYU.

Covered Travel Costs

  • Air Travel:
    • FSY arranges and pays for all flights in advance; they are mandatory and cannot be declined or missed for any reason.
      • Due to the large volume of staff, FSY Travel is not able to customize or individualize any of our group flight plans.
  • Flights depart from and return to Salt Lake City (SLC) International Airport.
  • Employees receive a $10 public transportation allowance for travel to/from SLC Airport (if an airport shuttle is not provided).
  • A $35 luggage allowance is provided for one checked bag, unless included in airfare.
  • Ground Transportation:
    • FSY provides optional bus transportation to select locations (see list below).
      If employees opt for personal ground transportation it will be at their own liability and expense, FSY does not cover gas or mileage, or parking at the session location.
    • Temporary FSY parking passes are available for employees leaving their vehicle at BYU.
  • Public Transportation:
    • Sessions that utilize FrontRunner to the session will receive $10 allowance for travel to/from the session.
  • Meals & Housing:
    • Meal per diem for meals missed while traveling:
      • Breakfast $10, Lunch $15, Dinner $18.
    • Housing is provided for the week (Saturday evening through Saturday morning) during assigned sessions and on the weekend (Saturday and Sunday) between consecutive assigned sessions.
    • FSY does not provide housing during unassigned weeks or after the last assigned session.

**all travel allowances/per diem’s will be issued after session travel has been completed

Optional Ground Transportation Locations

  • Arizona: Flagstaff
  • Colorado: Colorado Springs, Fort Collins, Grand Junction
  • Idaho: Boise, Caldwell, Pocatello, Rexburg
  • Montana: Billings, Bozeman, Dillon, Missoula
  • Nevada: Las Vegas
  • Utah: Cedar City, Ephraim, Logan, St. George

Public Transportation Locations

  • Utah: Ogden, Orem, Salt Lake City
Travel Costs Not Covered
  • Travel, food, and housing expenses during unassigned weeks
  • Personal travel back to BYU after an unassigned week
  • Personal airport or campus parking
Dropped Assignments and Missed Flights
  • If an employee drops a session assignment 2 weeks before the session begins,  they may be responsible to reimburse FSY for ticketed flight costs.
  • Employees may also be responsible to reimburse FSY for missed flights (intentional or unintentional) and any associated costs (new flight, hotel, meals, rental cars, etc.).
    • FSY may take collection actions, including holds on BYU accounts.
    • Flight changes due to medical emergencies or immediate family deaths may be reviewed and waived at FSY’s discretion.
FSY Travel Dress Code

Employees must wear the FSY staff or participant T-shirt with long pants and closed-toed shoes.
Employees must adhere to FSY Employee Dress and Appearance Standards.

Repayment of Travel to Training Allowance

By accepting a travel-to-training allowance, the employee agrees to strictly honor the FSY Travel-to-Training Policy and timely attend all assigned in-person training(s) in Utah.

If an employee fails to honor this policy and timely arrive at an assigned in-person training, the employee is responsible to promptly repay the full amount of the travel-to-training allowance to the employer. If, for the purposes of collecting the repayment, the employer retains an attorney or collection agency, the employee must pay all costs of collection including reasonable interest, reasonable attorney's fees, and reasonable collection agency fees, which may be based on a percentage at a maximum of 40% of the full stipend amount.

The employer or its agent may contact the employee by email or cell phone in an effort to collect the repayment. The employer or its agent may use automated telephone dialing equipment and use artificial or pre-recorded voice messages in their efforts to contact the employee. The employee may withdraw consent for the employer or its agent to use automated telephone dialing equipment or artificial or prerecorded voice messages by submitting such request to the FSY Assistant Director in writing or verbally at HCEB 419A, Provo, UT 84602; 801-422-4902 or verbally or in writing to the applicable agent acting on behalf of the employer.

The employer may report delinquent repayment to one or more of the national credit reporting agencies.